Title: Senior Business Coordinator (part-time)

State Role Title: Gen Admin Supv II/ Coord II

Hiring Range: $34.09 - $55.39

Pay Band: 5

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: https://www.jobs.virginia.gov/home

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.

Our Professional Services Procurement Office is seeking a Senior Business Coordinator to join our team. This position will oversee daily business functions and support successful program delivery, while providing excellent customer service.

The selected candidate will be responsible for:

• Procurement - Develop, coordinate, and oversee Division or District specific contracts that support the delivery of the core program. Review invoices and vouchers, make payments and reconcile data.
  
  
  


• Fiscal and Budget - Coordinate financial and budgetary activities for assigned work unit. Prepare budgets, monitor expenditures, reconcile data, and prepare reports.
  
  
  


• Administrative and Business Support - Provide a variety of administrative support functions to assigned work unit. Interpret a variety of VDOT, State and Federal policies and procedures in daily work tasks. Support Division with making timely updates to VDOT / division website.


• Perform duties as assigned. - Perform duties, tasks, activities and/or projects as assigned

Required skills:

• Knowledge of procurement principles and practices.
  
  
  


• Skill in the use of computers and web-based systems including electronic procurement and financial management systems.
  
  
  


• Knowledge of budgeting principles and practices.
  
  
  


• Skilled with MS Office specifically Excel.
  
  

VDOT employees serve the residents of the Commonwealth and traveling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state-maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7,700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short- and long-term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours during their employment year. This position does not include health insurance, retirement or leave.

Minimum Qualifications

• Skill in the use of computers and web-based systems including electronic procurement and financial management systems.
  
  
  


• Ability to read and interpret policies and procedures.
  
  
  


• Knowledge of budgeting principles and practices.
  
  
  


• Ability to communicate effectively both orally and in writing with diverse groups.
  
  
  


• Knowledge of procurement principles and practices.
  
  
  


• Ability to research, analyze, format financial data and prepare reports and recommendations.
  
  
  


• Knowledge of accounting principles and practices.

Additional Considerations

• Knowledge of federal and state accounting principles and practices.
  
  
  


• A combination of training, experience, or education in Business Administration, Public Administration, or related field desired.
  
  
  


• Prior work experience with financial management systems.
  
  
  


• Virginia Contracting Officer (VCO).
  
  
  


• Virginia Contracting Associate (VCA)
  
  
  


• Proficient with Microsoft Office specifically Excel.
  
  
  


• Experience or knowledge of VDOT’s procurement processes and procedures.
  
  
  


• Experience maintaining website content, preferably Terminal Four (T4) content management system.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

• This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

• Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. (only for eligible positions)

• We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

• VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Alanna Meekins

Phone: (804)920-8523

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.