Title: Negotiations Manager PSPO

State Role Title: Program Admin Manager III

Hiring Range: $87,841 - $142,741

Pay Band: 6

Agency: VA Dept of Transportation

Location: Hospital Building

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

We are seeking a results-driven Negotiation Manager in our Professional Services Procurement Office (PSPO) to lead and optimize our procurement negotiation strategies of engineering professional services. The ideal candidate will play a pivotal role in developing and implementing negotiation frameworks, ensure cost-effectiveness, and enhancing supplier relationships. This role requires a balance of analytical expertise, strategic vision, and leadership skills to manage a team and align procurement activities with VDOT's goals. The incumbent will manage the negotiations program for agency professional services contracts. They will also support program delivery by analyzing related data and business processes associated with negotiating engineering services for transportation projects. This role will develop and lead a team of negotiation analysts in day-to-day activities.

Core Duties:

Program Management

• Develop, oversee, and implement fair and consistent methodology to ensure evaluation of consultant labor classes to include qualifications, rates, and negotiation process for professional services for agency, divisions, and districts to support program and project delivery. Develop and implement procedures, processes, and best practices. Direct negotiations with internal and external stakeholders and consultant firms to apply methodology for fair and reasonable rates in a collaborative manner to ensure program and project delivery.

Team Management

• Develop and lead a team of negotiation analysts including staff and consultants through the negotiation process. Facilitate and provide training on the evaluation of qualifications, needs, and rates

Program Performance and Improvement

• Direct the evaluation of large data sets related to consultant labor qualifications and rates along with national workforce salary data to ensure proper alignment with market standards. Conduct research and analysis to support program delivery of transportation engineering services. Provide recommendations and modifications to improve program efficiencies.
  
  


• Lead the development and maintenance of innovative solutions to analyze, utilize, and maintain data for the purposes of negotiations. Develop methods to provide consistency in analysis to align with program standards.
  
  


• Identify opportunities to implement innovative solutions to achieve agency business plan. Contribute to the strategic planning process and develop plans to ensure goals and objectives for assigned areas operate effectively in alignment with VDOT objectives and business plan priorities.

Policy Oversight

• Develop, implement, and monitor policies, procedures, guidance and practices for procurement and negotiations of engineering professional services. Establish and maintain negotiations procedures guidebook. Coordinate with the Divisions, Districts, OAG, and others to review, analyze and resolve issues related to policies, procedures, legal matters, or legislation.
  
  


• Establish training resources for internal and external stakeholders related to policy, procedures, and business process improvements.
  
  


• Support coordination of responses to General Assembly bills related to PSPO.

Stakeholder Relations

• Collaborate and communicate with stakeholders to include VDOT leadership and staff, external stakeholders, consultant firms, and other diverse groups regarding trends, lessons learned, or methodologies to improve the efficiency of operations and provide exemplary customer service.
  
  


• Maintain partnerships with external consultant industry stakeholders, offering direction, guidance, and collaborative engagement, addressing issues to ensure the effectiveness of statewide professional services program and agency goals.
  
  

Required Skills:

• Skill in facilitating, negotiating compromising and obtaining agreements from a diverse group of participants
  
  


• Ability to manage multiple assignments, organize work, coordinate activities across a diverse group of people and special interests
  
  


• Ability to plan, organize, and coordinate the work of supervisory, professional, and technical personnel
  
  


• Ability to effectively develop and lead a diverse team
  
  


• Ability to proactively identify problem areas and to facilitate collaborative problem-solving processes to achieve solutions
  
  


• Ability to handle complaints, settle disputes, resolve grievances and conflicts
  
  


• Skill in applying principles and practices of governmental purchasing in accordance with federal and state procurement laws and practices
  
  


• Skill in strategic planning and customer satisfaction through continuous improvement.
  
  


• Knowledge of business and management principles including strategic planning, resource allocation, leadership techniques, production methods, and coordination of people resources
  
  


• Knowledge of human resources and supervisory principles and practices
  
  


• Skill in developing, negotiating and managing complex contracts
  
  


• Ability to collect, compile, and accurately analyze data
  
  


• Skill in PC operations to include Microsoft Office products
  
  


• Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and conduct meetings at leadership levels
  
  

Minimum Qualifications

• Skill in facilitating, negotiating compromise and obtaining agreements from a diverse group of participants
  
  


• Ability to manage multiple assignments, organize work, coordinate activities across a diverse group of people and special interests
  
  


• Skill with Microsoft Office products including Excel, Word, PowerPoint, and Outlook
  
  


• Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and conduct meetings at leadership levels
  
  


• Ability to collect, compile, and accurately analyze data
  
  


• Knowledge of human resource principles and practices including employee development and supervision
  
  


• Ability to identify problem areas and to facilitate collaborative problem-solving processes to achieve solutions
  
  


• Skill in applying principles and practices of governmental procurement in accordance with federal and state laws and practices
  
  


• Skill in developing, negotiating and managing complex contracts
  
  


• Skill in managing complex programs
  
  


• Skill in strategic planning and customer satisfaction through continuous improvement
  
  


• Ability to analyze problems and develop and recommend alternative solutions
  
  


• Ability to handle complaints, settle disputes, resolve grievances and conflicts
  
  

Additional Considerations

• Knowledge of project management and, data management techniques
  
  


• Knowledge of business process improvement and performance management practices
  
  


• Experience implementing, maintaining, and improving technology solutions such as contract management systems
  
  


• Experience developing, negotiating and managing contracts
  
  


• Ability to query, review historical data, analyze, coordinate, and propose financial and operational solutions for a large organization, using multiple financial and operational resources
  
  


• Virginia Contracting Officer (VCO or VCA) certification
  
  


• Knowledge of Virginia Freedom of Information Act principles related to procurement activities
  
  


• PMP or Six Sigma certification
  
  


• A combination of training, experience or education in public policy, procurement, engineering, law, or business administration
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Alanna Meekins

Phone: (804)920-8523

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.